Construction Site Sign-In

How it works

Set up a site in your FreeQR dashboard — name, address, site manager and emergency details, who's allowed to sign in (workers, visitors, delivery), and whether location verification is required. FreeQR generates a QR code and a professional printable A4 sign you can put at the entrance within minutes.

A worker or visitor scans the QR with their phone's camera — no app to install. They choose Worker, Visitor or Delivery, fill in the details you've configured, complete the site induction, SWMS acknowledgement and today's pre-start if required, optionally confirm their location, then sign in. The same QR works for signing out again.

A real form builder — inductions, SWMS, toolbox talks and custom forms

Build worker induction, visitor, delivery, pre-start, toolbox talk, SWMS acknowledgement and custom forms from 22 field types — short/long text, number, date, yes/no, dropdown, multi-select, mandatory acknowledgement, signature, credential number and expiry, and more. Fields can be reordered, made required or optional, and targeted at specific attendee types.

Publishing a form creates an immutable version. Editing it afterward always creates a new version rather than rewriting history — so a worker's historical induction or SWMS acknowledgement always reflects exactly what they read and signed at the time, even after you publish updated content later.

Worker credentials, with expiry tracking

Record White Cards, High Risk Work Licences, EWP tickets, Working at Heights, First Aid, electrical licences, trade qualifications or custom credential types — identifier, issuing authority, issue/expiry dates and a verification status your site manager controls. A configurable expiry window (30/60/90 days) flags credentials as expiring soon or expired, and you choose whether an expired required credential only warns or actually blocks sign-in. Verification is a manager sighting the document — FreeQR does not claim an automatic government licence-registry check.

Manager approval, where you want it

Set any form to auto-approve or require manager approval. A submission awaiting approval shows in a clear pending queue; rejecting it requires a reason and the worker can resubmit — every status change is logged.

GPS-verified sign-in

Choose GPS off, capture location without blocking sign-in, or require sign-in within a radius of the site (50m–500m, or a custom range). This uses the phone's browser location at the moment someone signs in or out — a standard browser can't reliably do continuous background geofencing, and FreeQR doesn't claim to. If someone can't be verified, you decide whether a manual override (with a captured reason) is allowed.

Live who's on site, and emergency roll call

See everyone currently signed in, in real time — filter by worker, visitor or delivery, and manually correct or close out a record if needed (every manual change is logged). One tap starts an emergency roll call: everyone currently on site is listed as unaccounted, and you mark each person off as they're accounted for.

Site managers and viewers, with real permissions

Give another FreeQR account manager or read-only access to one specific site — attendance, forms, credentials and reports, without giving them your billing or your other sites. Permissions are enforced on the server, not just hidden in the interface.

Attendance summary — days on site, per worker and per company

Pick a period — today, this or last week, this or last month, or the last 7/30 days — and get the numbers a raw sign-in list can't answer: how many distinct days each person was on site, how many sign-ins, how long, and the same rolled up per contractor company. It's the view you want open when you're checking a subcontractor's invoice or claim against what the gate actually recorded.

Time on site only ever adds up visits that have a recorded sign-out; it never estimates a missing one, and any sign-in left open is shown separately rather than quietly rounded into a total. Download the whole thing as CSV — the per-visit export stays exactly as it was.

Records: CSV, PDF, and a full audit trail

Export a daily attendance register, an attendance summary, an emergency roll-call report and a credential summary as CSV or PDF. Every manual change, form publish, approval and credential update is recorded in an audit log.

Built for teams that don't need a giant platform

Some construction-safety products — HammerTech, SignOnSite and similar — are broad platforms covering permits, incidents, plant management and more, usually quoted against your annual construction volume. If you need that scale of compliance suite, use one of them.

If what you actually need is a QR sign-in, induction, SWMS and pre-start system with a live onsite register and emergency roll call, FreeQR Construction Site Sign-In covers that directly, included in the Pro plan at a flat A$12.99/month — not priced per site or per worker. The closest direct comparison, Flowmatix, charges from A$49/site/month (Starter) or A$99/month flat for up to 5 sites (Pro); Sine, Induct For Work and VisitUs sit in a similar A$44–$550/month range depending on tier. FreeQR Pro's single flat price is substantially cheaper, especially once you're running more than one site — and it does this without dedicated kiosk/tablet hardware or a government licence-registry integration, which some of those products include.

See the full pricing — no per-site or per-worker fees, and no price change tied to this feature.